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We offer a variety of services; click on one of the headers below to learn more.

Monthly Bookkeeping

Have you ever considered the day when you wouldn’t ever need to open your QuickBooks file. Each month, you receive your updated Profit & Loss and Balance Sheet, but your time is free to focus on other aspects of your business. You may have started your business with the intention of maintaining your own books, but are finding that you’re spending more time on entering the information and less on reviewing it.
 
On-going services couldn’t be easier.

  • Depending on how you run your business, schedule a convenient routine to provide the company file for periodic bookkeeping. 
  • Upload or e-mail your file at designated time and scan necessary paperwork. 
  • We keep your bookkeeping up-to-date and you have access to your file at any time. 
  • Each month, an updated Profit & Loss and Balance Sheet are e-mailed for your review. Other reports may be requested for your convenience. 

 
Capstone’s time is generally billed by the hour, but we also offer monthly packages for budgeting convenience. All packages include Balance Sheet management and Coordination with your CPA for tax matters. For information about our flat-rate packages, please click here.

Free Consultation & Trial Balance Review

To truly understand our clients' needs, it is best to meet with a new client to discuss their QuickBooks file and regular bookkeeping challenges. These meetings typically take 1-2 hours. During the meeting, we will review your file with you, run a Trial Balance report to review different accounts that need additional attention and give you a plan of action to update your file so you have reliable financial information about your business. 
 
To check our appointment availability, click here. Call today to schedule an appointment.

QuickBooks Setup

Capstone Bookkeeping is a QuickBooks remote bookkeeping service that also can provide initial company set-up.  If you've already selected the QuickBooks product you'll use, we help set-up files properly. If you're just shopping around and need guidance or advice, we're here to help. For a comparison chart of the various QuickBooks software available, check here. The biggest issue we see with clients who are frustrated with disorganized reports is a file set-up improperly. QuickBooks uses lists not used by other software. Not understanding how these lists work together can cause long-term problems with the file. To set-up a file correctly from the start, we review your needs for the following lists:

 
1. Chart of Accounts – Starting with the income and expenses filed on the IRS form most appropriate for your business formation, we add needed accounts to help provide you the best reporting.

 
2. Items list – We ensure your Items are linked to the appropriate Chart of Accounts items and you understand how this results in the reports you want to see. We use double-sided entries, when necessary so transactions hit the General Ledger properly.

 
3. Payroll Items list – The Payroll Items List is the list most frequently set up improperly. The more benefits you offer employees or deductions you withhold, the more complicated this list becomes. Setting up this list properly from the start will save headaches accounting for employer-reimbursed expenses and especially with keeping your payroll taxes accurate.
 
We also review with you which reports to run regularly and how to properly manage Accounts Payable and Receivable to minimize time-consuming errors.

 

 

click here to check availability

 

Training

QuickBooks is very user friendly and cost effective for small businesses with basic needs. Understanding how to navigate QuickBooks and even a basic accounting understanding can circumvent costly mistakes. QuickBooks training can also help you and your employees understand how to most efficiently use the software. Because QuickBooks is not custom software, Capstone Bookkeeping can also give tips to adapt its use to your specific needs. Capstone can provide hourly training and can also provide training materials on various modules.

Prior Year Bookkeeping

Many times we meet new clients because it's tax time and they haven't even started their bookkeeping from the previous year. Providing your accountant with an incomplete set of books can be extremely expensive. Capstone can get your bookkeeping from prior periods entered to produce financial reports you can submit to your accountant. 
 

Payroll

Capstone provides after-the-fact payroll entry, but does not provide payroll services.  We work with several great service providers and can recommend one for your business.

Merchant Services

Capstone does not provide merchant services directly, but we do work with several outstanding merchant services providers and can recommend one that suits your businesses needs.